Part-Time, Remote Executive Assistant

About Decoded Strategies: We are marketing strategists dedicated to helping promising, but stuck, tech companies implement strategies that lead to long-term success. We are passionate about our work, and unstoppable when it comes to helping our clients grow their businesses. Led by two female founders, we believe fiercely in supporting all people in pursuing their career goals and aim to create... conditions for our employees and partners to thrive. We encourage open dialogue about the scope of every position at the company and want each employee to feel fulfilled in their role. Feedback, growth, and open communication are our jam, and you can view our full mission statement and company values below. Executive Assistant Position: Decoded Strategies is looking to hire a part-time Executive Assistant to work 20-25 hours per week. There may be an opportunity to grow this position into additional hours over the course of the next 12 months. We are only hiring California residents at this time, so please only consider applying if you reside in the state of California. As Executive Assistant, your primary areas of focus will be to provide administrative support to our two co-founders alongside project management for our external client projects. Reporting directly to our Chief Strategy Officer and work collaboratively with additional staff, contractors and partners as needed. The Executive Assistant will be extremely detail-oriented, approach work with a proactive lens, and enjoy digging into problems to find effective solutions. Blending project management skills with the ability and drive to handle administrative tasks, the Executive Assistant will become an integral part of the team. Responsibilities include: Admin & Operational support (approx. 50%) • Administrative support: Co-founder calendar and email inbox management, making and updating travel arrangements, to-do- list management, etc. • Meeting prep: Creating and delivering meeting agendas, notes docs (and occasionally joining meetings to take notes), and other materials as needed. • Scheduling: Coordinate with clients, partners, etc. to facilitate meeting scheduling. • Executive communications: Communicating via email and phone with clients, partners, and other stakeholders to take care of logistics, operations, or requirements of Decoded projects (scheduling, invoicing, coordinating with various parties, providing updates on project status, etc.) Project Management (approx. 50%): • Project management: Onboarding and offboarding new clients into our project management system (Asana), and proactively ensuring we’re hitting our intended project timelines by communicating project milestones and delivery schedules (internally and externally) as needed. • Communication: Communicating internally and externally (clients, partners and contractors) regarding upcoming milestones, requirements and deliverables, and providing support where needed to help facilitate project delivery. • Work Prioritization: Working with Co-Founders to prioritize our weekly work in accordance with upcoming project milestones. • Process management: Oversee end-to-end sales administrative processes including prepping notes, drafting proposals and invoices, drafting emails as necessary to assist in the process of closing sales, etc. What we’re looking for: • Ability to self-direct and take initiative to solve problems • Comfortable managing small, ad-hoc tasks in addition to higher-level, ongoing projects and responsibilities • Ability to proactively look for opportunities to reduce the administrative load on Annie and Kristin while advancing the business. • Extremely high attention to detail • Strong written and verbal communication skills • High EQ, and comfortable giving and receiving feedback • Previous experience working on marketing-related projects is desired, but not required • Previous experience working with project management and marketing software such as Asana, Trello, Nusii, etc. is strongly preferred, but not required Position Details, Compensation, and Benefits: Desired Start date: October 2024 Part-time, hourly remote position: This role is designed for a California State Resident. We aim to make this role as flexible as possible. However, we ask that you work the vast majority of your hours Monday through Friday between 8:30 a.m. and 12:30 p.m. Pacific Time. Compensation: This role will be paid hourly in the range of $30-$33/hr, based on experience Paid Sick Time: You’ll be eligible for Paid Sick Time per CA state regulations. Company Paid Holidays: You’ll be eligible for 4 hours of Paid Holiday Time on July 1st, Thanksgiving Day, and Christmas Day after working with us for 3 months. Application Process: To apply for this position, please send your resume to annie at decodedstrategies.com, and include one to two sentences about what you’re looking for in a dream role. We will reach out to candidates that meet your requirements to set up an introductory call, and for candidates who move forward in the process, we anticipate the remaining steps of the hiring process to be another 1-2 Zoom interviews with members of our team Apply Job!