Experienced Office Clerk with Data Entry Expertise – 6-Month Temporary On-Site Project Assignment

About arenaflex: A Legacy of Craftsmanship and Client Partnership

arenaflex stands as the premier jewelry manufacturer in the United States and across global markets, exclusively serving the jewelry trade with distinction. Founded as a family business over four decades ago, arenaflex has built its reputation on expert craftsmanship, treating this commitment as the foundational keystone of every product we deliver. Our jewelry quality is matched only by our dedication to cultivating genuine client relationships, each uniquely tailored to the individual needs of every jeweler we serve. We proudly collaborate with a diverse spectrum of partners, ranging from beloved mom-and-pop shops to expansive national retailers, and everyone in between.

Our headquarters are nestled in Northvale, New Jersey, where we have cultivated a beautiful, modern work environment that inspires creativity, productivity, and professional satisfaction. We believe that exceptional craftsmanship begins with an exceptional workplace, and we have intentionally designed our facility to reflect the quality and care we invest in every piece of jewelry we produce.

Position Overview: Join Our Accounting Support Team

arenaflex is currently seeking a detail-oriented and highly organized Office Clerk with strong Data Entry capabilities to support our accounting department in a critical six-month, full-time temporary on-site project assignment. This is not a remote position; the selected candidate will work directly at our Northvale, New Jersey facility, contributing to an important initiative focused on organizing, digitizing, and preserving our historical and current invoice records.

The Filing Clerk position represents a limited-duration project assignment with a clearly defined scope: to systematically organize, file, scan, photocopy, and digitize all current and historical accounting invoices, ensuring they are uploaded into the appropriate digital archival locations. The ideal candidate will demonstrate exceptional organizational abilities, meticulous attention to detail, a friendly and professional demeanor, and a genuine willingness to contribute to a collaborative, team-oriented work environment.

This role offers a unique opportunity to gain valuable experience within a leading jewelry manufacturing organization while supporting essential back-office operations that directly contribute to the efficiency and accuracy of our accounting department.

Key Responsibilities

As an Office Clerk with Data Entry responsibilities at arenaflex, you will play an essential role in maintaining the integrity and accessibility of our accounting documentation. Your core duties will include, but are not limited to, the following:

• Document Management and Filing: File, scan, and photocopy historical and current accounting documents in strict accordance with arenaflex document retention policies and procedures.
• Invoice Organization: Systematically organize current invoices, ensuring that any missing or unaccounted-for invoices are thoroughly tracked, located, and properly filed within the established filing system.
• Filing System Maintenance: Maintain and regularly update the physical and digital filing systems, ensuring consistency, accuracy, and easy retrieval of all accounting records.
• Accounting Department Support: Provide direct assistance to the accounting department in maintaining clean, accurate, and well-organized records that support financial operations and audits.
• Digital and Manual Filing: File paperwork both digitally and manually as necessary, adapting to the specific requirements of each document type and organizational standard.
• Data Entry and Upload: Accurately upload scanned documents into the appropriate digital locations, ensuring proper categorization, labeling, and storage within the company database.
• Additional Duties: Perform other related duties and responsibilities as assigned by management to support the overall efficiency and success of the accounting department and the organization.

Essential Qualifications and Educational Background

To thrive in this Office Clerk position at arenaflex, candidates should meet the following educational and experiential requirements:

• Educational Foundation: A high school diploma or equivalent is required. Additional qualifications, certifications, or coursework in office administration, business, accounting, or a related field are highly valued and considered a plus.
• Scanning Tools Experience: Proven experience using various scanning tools, equipment, and software is essential for efficiently digitizing large volumes of documents.
• Microsoft Office Proficiency: Demonstrated proficiency in the Microsoft Office Suite, including Word for document creation, Excel for basic data tracking, PowerPoint for occasional presentations, and Outlook for email and calendar management.
• Communication Skills: Strong verbal and written communication skills are necessary for effective collaboration with team members and clear documentation of processes.
• Organizational Excellence: Excellent organizational abilities coupled with a meticulous attention to detail, ensuring that all records are accurately maintained and easily accessible.
• Teamwork and Independence: The ability to work both independently with minimal supervision and collaboratively as part of a cohesive team is critical for success in this role.
• Office Management Knowledge: Familiarity with standard office management procedures and a foundational understanding of basic accounting principles will significantly contribute to your effectiveness.
• Physical Capability: Ability to lift and move items weighing between 20 to 30 pounds, as this role may occasionally require handling boxes of documents or office supplies.

Preferred Skills and Core Competencies

Beyond the essential qualifications, arenaflex values candidates who bring additional skills and competencies to the role, including:

• Experience with digital document management systems and cloud-based storage solutions.
• Familiarity with accounting software platforms and enterprise resource planning (ERP) systems.
• Demonstrated ability to handle confidential and sensitive information with the utmost discretion and professionalism.
• Strong time management skills with the ability to prioritize tasks effectively and meet deadlines in a fast-paced environment.
• A proactive problem-solving attitude with a willingness to suggest process improvements and efficiencies.
• Adaptability and flexibility to handle evolving project requirements and shifting priorities as needed.
• A customer-service oriented mindset, recognizing that internal client support is just as important as external client relationships.

Career Growth and Learning Opportunities at arenaflex

While this is a temporary six-month assignment, working at arenaflex offers invaluable professional development opportunities. You will gain hands-on experience in document management, data entry, and accounting support within a leading jewelry manufacturing organization. Our collaborative environment encourages learning from experienced professionals across multiple departments, providing exposure to industry-specific processes and best practices. Successful candidates may find opportunities for future employment, professional networking, and skill enhancement that can be applied throughout their careers.

Work Environment and Company Culture

arenaflex is committed to fostering a positive, inclusive, and supportive work environment where every team member is valued. Our Northvale, New Jersey facility offers a beautiful, modern workspace designed to promote both individual productivity and team collaboration. We pride ourselves on our family-oriented roots, which continue to shape our culture of respect, craftsmanship, and genuine care for one another. Employees at arenaflex enjoy working alongside passionate professionals who take pride in producing exceptional jewelry and supporting the success of our diverse client base.

Compensation, Perks, and Benefits

arenaflex offers a competitive salary along with a comprehensive benefits package designed to support the well-being and financial security of our team members. Our benefits offerings include:

• Paid Time Off (PTO) and Sick Time
• Paid Holidays
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Short-Term Disability (STD) Insurance
• Long-Term Disability (LTD) Insurance
• 401K Plan with Profit Sharing

Please note that benefits eligibility and specifics may vary based on position classification and length of assignment.

How to Apply: Take the Next Step with arenaflex

If you are a detail-oriented, organized, and motivated individual seeking a meaningful temporary assignment with a respected leader in the jewelry manufacturing industry, arenaflex encourages you to apply today. This Office Clerk with Data Entry position offers the chance to contribute to a critical project, develop valuable professional skills, and experience the unique culture of a company that has thrived for over four decades through craftsmanship, collaboration, and commitment to excellence. Join arenaflex and become part of a legacy that values precision, partnership, and the people who make our success possible. We look forward to welcoming a new team member who shares our dedication to quality and our passion for supporting the jewelry trade.