Detail-Oriented Data Entry Clerk & Administrative Assistant – Precision Document Review, Blueprint & Permit Validation, and Office Operations Support (5‑Month Contract)

About arenaflex

arenaflex is a dynamic, fast‑growing organization that specializes in delivering high‑impact infrastructure solutions across the United States. Our projects span from municipal planning and construction to complex permitting processes, and we pride ourselves on a culture that blends meticulous attention to detail with innovative problem‑solving. As we expand our operations in the New England region, we are looking for a dedicated professional who can ensure that every piece of data entering our systems is accurate, reliable, and ready to drive informed decision‑making. If you thrive in an environment where precision matters and enjoy turning raw documents into actionable information, arenaflex offers the perfect platform for you to showcase your talents.

Position Overview

This is not a routine data entry role. The successful candidate will serve as the critical gatekeeper for data integrity, reviewing source documents—such as blueprints, permit applications, and engineering plans—before they are entered into our custom database systems. You will be expected to apply strong analytical and critical‑thinking skills to identify discrepancies, flag potential errors, and proactively seek clarification when data appears inconsistent. The role is a five‑month contract with the possibility of extension, based on performance and project needs.

Key Responsibilities

• Data Validation & Accuracy: Thoroughly examine source documents, compare them against existing records, and confirm that every data point is correct before entry.
• Error Detection & Reporting: Locate and correct data entry errors, or promptly report them to supervisors for resolution.
• Document Processing: Read and interpret plans, applications, and paper files; enter data using keyboards, scanners, or custom data‑capture tools.
• Database Management: Run queries in Microsoft Access, import data from web sources, and maintain organized logs of all activities.
• File Organization: Store completed documents in designated physical or digital locations, ensuring easy retrieval for future reference.
• Vendor Coordination: Communicate with external vendors to schedule pick‑up and drop‑off of physical documents, ensuring timely flow of information.
• Time Management: Prioritize tasks, manage personal workload, and assist teammates in meeting project deadlines.
• Continuous Improvement: Identify redundant steps, propose streamlined processes, and contribute ideas that enhance overall data quality.
• Collaboration & Communication: Draft clear written updates, respond to inquiries via phone or email, and work closely with project managers, engineers, and other stakeholders.
• Physical Handling: Safely lift and transport banker's boxes (up to 35 lb) as needed for document movement.

Essential Qualifications

• Minimum 3 years of professional experience reviewing diverse data sources for accuracy and completing data entry after validation.
• At least 3 years of experience compiling, coding, categorizing, calculating, auditing, or verifying information in a structured environment.
• Demonstrated ability to work with Microsoft Office Suite (Word, Excel, Outlook) for at least 3 years.
• Proficiency in navigating web browsers (Microsoft Edge, Google Chrome, Firefox) for a minimum of 3 years.
• Experience running queries and searches in Microsoft Access for at least 2 years.
• Strong written communication skills with a track record of effectively conveying information to supervisors, co‑workers, and external vendors for at least 3 years.
• Ability to apply logical reasoning to evaluate alternative solutions and identify strengths and weaknesses, with a minimum of 1 year of demonstrated practice.
• Physical capability to lift a full banker's box (approximately 35 lb) safely.

Preferred Qualifications

• Experience reviewing data and documentation specifically related to blueprints, construction plans, or permitting documents. While not mandatory, this background is highly valued.
• Familiarity with Adobe Acrobat Professional for tasks such as converting Word to PDF, merging PDFs, redacting text, and highlighting content (minimum 1 year).
• Experience using Microsoft Teams for shared file collaboration and document management.
• Demonstrated proactive communication style—reaching out to supervisors, co‑workers, or vendors via phone, email, or in‑person discussions—to resolve unclear or poorly visible information.

Core Skills & Competencies

• Critical Thinking: Ability to scrutinize data, spot inconsistencies, and ask the right questions before committing information to the system.
• Attention to Detail: Meticulous approach to data entry, ensuring that even the smallest field is accurate.
• Organizational Skills: Efficiently manage multiple documents, maintain logs, and keep both physical and digital workspaces orderly.
• Technical Aptitude: Comfort with data‑entry hardware (scanners, keyboards) and software (Access, Excel, Adobe Acrobat).
• Communication: Clear, concise written and verbal communication to convey findings, request clarifications, and document processes.
• Time Management: Ability to self‑direct, prioritize tasks, and meet tight deadlines without sacrificing quality.
• Team Collaboration: Work cooperatively with cross‑functional teams, sharing insights and supporting collective goals.

Career Development & Learning Opportunities

arenaflex is committed to the professional growth of its contract staff. During your five‑month engagement, you will have access to:

• On‑the‑job mentorship from senior data analysts and project managers.
• Training sessions on advanced Microsoft Access techniques, data‑validation best practices, and industry‑specific documentation standards.
• Opportunities to shadow engineers and permitting specialists, gaining insight into the broader project lifecycle.
• Potential pathways to permanent roles within arenaflex based on performance, project needs, and mutual interest.

Work Environment & Culture at arenaflex

Our Concord, NH office is a modern, collaborative space designed to foster focus and teamwork. Key cultural attributes include:

• Integrity‑First Mindset: Every piece of data is treated as a cornerstone of our decision‑making process.
• Continuous Improvement: Employees are encouraged to suggest process enhancements and are recognized for innovative ideas.
• Supportive Leadership: Managers provide clear expectations, regular feedback, and open channels for discussion.
• Inclusive Atmosphere: Diverse perspectives are welcomed, and all team members are valued for their unique contributions.
• Work‑Life Balance: A standard 40‑hour work week with a predictable schedule, allowing you to maintain personal commitments.

Compensation, Perks & Benefits

While specific salary details will be discussed during the interview process, candidates can expect a competitive hourly rate commensurate with experience. Additional benefits include:

• Paid time off in accordance with arenaflex policies.
• Access to a health and wellness stipend for fitness or mental‑health resources.
• Professional development budget for certifications or relevant courses.
• Employee assistance program offering confidential counseling and support services.
• On‑site amenities such as a breakroom, coffee station, and secure storage lockers.

Application Process

We conduct in‑person interviews at our Concord, NH location to ensure a personal fit with the team. If you are ready to bring your analytical rigor, document‑handling expertise, and collaborative spirit to arenaflex, we invite you to apply today.

Apply Now

Join arenaflex and Make an Impact

At arenaflex, your work directly influences the quality and reliability of critical infrastructure projects. By ensuring that every blueprint, permit, and data entry is accurate, you help us deliver safe, efficient, and compliant solutions to the communities we serve. If you are passionate about precision, enjoy tackling complex documentation challenges, and thrive in a supportive, growth‑oriented environment, we look forward to meeting you.