Data Entry Clerk & Administrative Assistant – Blueprint & Permit Validation Specialist, On‑Site Role in Concord, NH (5‑Month Contract with Extension Potential)

About arenaflex

arenaflex is a forward‑thinking leader in the construction‑technology and permitting space, delivering innovative solutions that streamline the flow of critical project data from field to office. With a commitment to precision, safety, and efficiency, arenaflex partners with municipalities, contractors, and engineering firms to ensure that every blueprint, permit, and plan is accurately captured, validated, and made instantly accessible to the teams that need it. Our culture blends rigorous data‑driven standards with a collaborative, supportive environment where every employee’s attention to detail makes a tangible impact on the success of large‑scale infrastructure projects across the region.

Why This Role Matters

At arenaflex, the integrity of our data is the foundation of every project we deliver. The Data Entry Clerk & Administrative Assistant you will become is not just a typist; you are the gatekeeper of accuracy, the first line of defense against errors that could cascade into costly rework or regulatory setbacks. By meticulously reviewing source documents—especially blueprints and permits—you will help maintain the high‑quality standards that our clients rely on, ensuring that every piece of information entering our custom database is reliable, searchable, and ready for downstream analysis.

Role Summary

This is a five‑month, full‑time (40 hours/week) on‑site position based in Concord, NH 03301, with the possibility of extension based on performance and project needs. The role blends data entry, document verification, and administrative coordination. You will work closely with project managers, vendors, and internal teams, using critical thinking to flag inconsistencies, resolve ambiguities, and continuously improve data‑handling processes.

Key Responsibilities

• Data Validation & Accuracy: Locate, correct, and report data entry errors; compile, sort, and verify data before entry.
• Source Document Review: Read and interpret plans, applications, and paper files; compare entered data against original documents to detect discrepancies.
• Document Management: Store completed documents in appropriate digital or physical locations; maintain detailed logs of activities and completed work.
• Database Interaction: Download data from web sources and import it into arenaflex’s custom database UI; run queries and searches using Microsoft Access.
• Vendor Coordination: Communicate with vendors to schedule pick‑up and drop‑off of physical documents; ensure timely receipt and delivery of required paperwork.
• Communication & Reporting: Proactively communicate findings to supervisors, co‑workers, and vendors via phone, email, or in‑person; produce clear written summaries for audit trails.
• Process Improvement: Identify redundant actions, suggest workflow enhancements, and implement best practices to increase efficiency and data quality.
• Physical Handling: Lift and transport full banker’s boxes (≈35 lb) as needed for document movement and storage.

Essential Qualifications

• Minimum 3 years of professional experience reviewing diverse data and document sources for accuracy before data entry.
• At least 3 years of experience compiling, coding, categorizing, calculating, auditing, or verifying information.
• Demonstrated ability to read and interpret technical documents such as blueprints, construction plans, and permit applications.
• Strong critical‑thinking skills with a proven track record of identifying and resolving data inconsistencies.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) with at least 3 years of hands‑on use.
• Experience operating Microsoft Teams for shared file collaboration and communication.
• Solid internet browsing skills (Microsoft Edge, Google Chrome, Firefox) with a minimum of 3 years experience.
• Ability to run database queries in Microsoft Access for at least 2 years.
• Excellent written communication skills; ability to craft concise, audience‑appropriate messages.
• Physical capability to lift a full banker’s box (≈35 lb) safely.

Preferred Qualifications & Desirable Skills

• Experience specifically reviewing blueprint and permit documentation (highly desired).
• At least 1 year of experience proactively communicating information to supervisors, co‑workers, and vendors via multiple channels.
• Familiarity with Adobe Acrobat Professional for converting Word to PDF, binding PDFs, redacting text, and highlighting content (minimum 1 year).
• Demonstrated logical reasoning ability to evaluate alternative solutions and recommend optimal approaches (minimum 1 year).
• Experience coordinating with external vendors for document logistics.

Core Skills & Competencies

• Attention to Detail: Meticulous verification of data against source documents.
• Analytical Thinking: Ability to dissect complex documents and extract relevant data points.
• Time Management: Efficiently manage personal workload and assist others in meeting deadlines.
• Communication: Clear, professional written and verbal interaction with internal teams and external partners.
• Technical Proficiency: Comfort with custom database interfaces, Microsoft Access, and Adobe Acrobat tools.
• Adaptability: Quickly learn new software, processes, and industry terminology.
• Team Collaboration: Work cooperatively in a fast‑paced, on‑site environment.

Work Environment & Culture at arenaflex

Our Concord office is a modern, collaborative space designed to foster focus and teamwork. You’ll be surrounded by professionals who value precision, continuous learning, and mutual respect. arenaflex promotes a culture of open communication, where ideas for process improvement are welcomed and acted upon. The on‑site setting encourages real‑time problem solving, face‑to‑face mentorship, and a strong sense of community among staff.

Compensation, Perks & Benefits

arenaflex offers a competitive hourly rate commensurate with experience, along with a comprehensive benefits package that may include:

• Health, dental, and vision insurance options.
• Retirement savings plan with employer matching.
• Paid time off and holidays.
• Professional development stipend for certifications, training, or conferences.
• Employee assistance program and wellness resources.
• On‑site amenities such as a breakroom, coffee station, and secure parking.

Career Growth & Learning Opportunities

While this role begins as a five‑month contract, high performers have the opportunity to extend the engagement or transition into a permanent position within arenaflex’s growing data‑management team. You will gain exposure to cutting‑edge construction‑technology platforms, develop expertise in blueprint and permit data workflows, and build a network of industry contacts that can accelerate your career trajectory.

Application Process

Interested candidates should prepare a resume that highlights relevant experience with data verification, blueprint or permit review, and any familiarity with the software tools listed above. In‑person interviews will be conducted at our Concord location, allowing us to assess both technical aptitude and cultural fit.

To apply, please click the link below and submit your application through our secure portal:

Apply Job!

Join arenaflex Today

If you thrive on precision, enjoy turning complex documents into clean, actionable data, and are ready to contribute to a dynamic team that values your analytical mindset, we want to hear from you. Bring your expertise to arenaflex, where every data point you validate helps build safer, smarter, and more efficient infrastructure for communities across the region.

Apply now and become an essential part of our mission‑driven workforce!