Medical Data Entry Associate – Clinical Coding, Billing Accuracy, and Health Information Management Specialist

About arenaflex

arenaflex is a forward‑thinking leader in the health‑information ecosystem, delivering innovative solutions that empower providers, insurers, and patients to navigate the complexities of modern healthcare. Our mission is to ensure that every piece of clinical data is captured with precision, transformed into actionable insights, and used to drive better health outcomes. As part of our rapidly expanding team, you will join a culture that values accuracy, continuous learning, and collaboration, all while contributing to a critical backbone of the healthcare industry.

Why This Role Matters

In today’s data‑driven medical environment, the integrity of billing and coding information directly impacts reimbursement cycles, regulatory compliance, and patient satisfaction. As a Medical Data Entry Associate at arenaflex, you will be the guardian of that integrity, ensuring that every diagnosis, procedure, and demographic detail is recorded flawlessly. Your work will help providers receive timely payments, reduce claim denials, and maintain the highest standards of data quality across the organization.

Key Responsibilities

• Review and verify assigned codes and sequences for diagnoses and procedures, adhering to ICD‑9‑CM, ICD‑10‑CM, CPT, HCPCS, UHDDS, and HIPAA coding guidelines.
• Abstract clinical information from medical records to obtain the most specific and accurate code possible, supporting a reliable health‑information database.
• Contact physicians, nurse practitioners, and other clinical staff to clarify ambiguous or incomplete documentation, ensuring coding accuracy for each account type.
• Maintain up‑to‑date knowledge of coding standards, regulatory changes, and reimbursement policies; pursue continuing education and certification requirements as needed.
• Utilize web‑based coding tools, reference books, and internal resources to provide insurance companies with precise, compliant information.
• Navigate multiple information systems to select the correct patient account, review billable charges, and verify their accuracy before entry.
• Participate in internal and external audits, identifying lost charges, correcting discrepancies, and contributing to process‑improvement initiatives.
• Gather demographic, insurance, and encounter data from a variety of sources to support professional fee billing for medical providers.
• Enter and verify demographic details, charge information, and narrative comments into the computerized billing system with meticulous attention to detail.
• Perform manual charge entry when automated feeds are unavailable, ensuring that every service rendered is captured for reimbursement.
• Create patient registrations in EPIC (or equivalent EHR) when documentation requires a new encounter record, linking the correct codes to the appropriate stakeholders.
• Respond promptly and professionally to inquiries from provider offices, internal departments, and external partners, delivering accurate information and solutions.
• Document all actions taken within the system, providing clear audit trails for future reference and compliance verification.

Essential Qualifications

• Education: High school diploma or equivalent; additional coursework in medical terminology, health information management, or related fields is a plus.
• Experience: No prior professional experience required; however, any exposure to medical coding, billing, or data entry will be advantageous.
• Technical Proficiency: Comfortable using Windows‑based applications, web browsers, and basic database navigation.
• Attention to Detail: Demonstrated ability to spot inconsistencies, typographical errors, and coding mismatches.
• Communication Skills: Strong written and verbal communication, especially when interacting with clinical staff for clarification.
• Organizational Skills: Ability to manage multiple patient accounts simultaneously while meeting strict deadlines.
• Ethical Standards: Commitment to maintaining confidentiality and adhering to HIPAA privacy regulations.

Preferred Qualifications & Additional Skills

• Certification or coursework in medical coding (e.g., CPC, CCS) or a willingness to pursue certification within the first year of employment.
• Familiarity with EPIC, Cerner, or other electronic health record (EHR) platforms.
• Experience with insurance verification processes and payer-specific billing requirements.
• Proficiency in using coding reference tools such as the AMA CPT Assistant, ICD‑10‑CM Official Guidelines, and HCPCS manuals.
• Basic understanding of healthcare reimbursement models, including fee‑for‑service, capitation, and bundled payments.
• Ability to work independently while also thriving in a collaborative, team‑oriented environment.

Core Competencies for Success

• Analytical Thinking: Translate clinical narratives into precise coding language.
• Problem Solving: Identify and resolve discrepancies before they affect claim outcomes.
• Time Management: Prioritize high‑volume workloads without sacrificing accuracy.
• Adaptability: Quickly adjust to evolving coding guidelines and system updates.
• Customer Service Orientation: Provide courteous, helpful support to providers and internal teams.

Career Growth & Learning Opportunities

arenaflex invests heavily in the professional development of its employees. As a Medical Data Entry Associate, you will have access to:

• Structured onboarding programs that cover coding fundamentals, billing workflows, and software navigation.
• Mentorship from seasoned coding specialists and health‑information managers.
• Tuition reimbursement for certification exams such as CPC (Certified Professional Coder) or CCS (Certified Coding Specialist).
• Regular webinars, workshops, and internal training sessions on the latest coding updates, regulatory changes, and industry best practices.
• Clear career pathways leading to roles such as Senior Coding Analyst, Billing Supervisor, Health Information Manager, or Compliance Officer.

Compensation, Perks, and Benefits

While specific salary figures are competitive and commensurate with experience, arenaflex offers a comprehensive benefits package that includes:

• Medical, dental, and vision insurance with multiple plan options.
• Flexible paid time off (PTO) and paid holidays.
• 401(k) retirement plan with company matching contributions.
• Remote‑work flexibility or hybrid office arrangements, depending on location.
• Employee assistance program (EAP) for mental health and wellness support.
• Technology stipend for home office setup, including ergonomic accessories.
• Recognition programs that celebrate accuracy milestones, audit successes, and continuous‑learning achievements.

Work Environment & Culture at arenaflex

arenaflex fosters an inclusive, collaborative, and high‑performance culture where every team member’s contribution is valued. Our environment is characterized by:

• Transparency: Open communication channels between leadership, managers, and front‑line staff.
• Innovation: Encouragement to suggest process improvements and adopt new technologies that enhance data quality.
• Diversity & Inclusion: A workforce that reflects the communities we serve, with initiatives that promote equity and belonging.
• Work‑Life Balance: Policies that support personal well‑being, family commitments, and professional growth.
• Team Spirit: Regular virtual coffee chats, cross‑departmental projects, and social events that build camaraderie.

How to Apply

If you are detail‑oriented, eager to learn the intricacies of medical coding, and ready to contribute to a mission‑driven organization, we want to hear from you. Join arenaflex and become a pivotal part of a team that ensures the financial health of healthcare providers while safeguarding patient data integrity.

Apply Now and start your journey with arenaflex today!