Medical Data Entry Associate – Clinical Coding, Billing Accuracy, and Healthcare Documentation Specialist

About arenaflex – Pioneering Precision in Healthcare Data Management

At arenaflex, we believe that accurate medical data is the backbone of quality patient care, efficient reimbursement, and insightful health analytics. As a leader in health information services, arenaflex combines cutting‑edge technology with a deep commitment to regulatory compliance, empowering providers, insurers, and patients alike. Our mission is to transform complex clinical information into reliable, actionable data that drives better outcomes and supports the evolving landscape of digital health.

Why This Role Matters

The Medical Data Entry Associate position is a critical component of arenaflex’s end‑to‑end revenue cycle management solution. By ensuring that every diagnosis, procedure, and demographic detail is captured with precision, you directly influence the accuracy of billing, the timeliness of reimbursements, and the integrity of the health information database. This role offers a unique blend of coding knowledge, meticulous data entry, and collaborative communication with physicians and internal teams.

Key Responsibilities

• Code Review & Verification: Examine assigned codes and sequences, applying ICD‑9‑CM, CPT, HCPCS, UHDDS, and HIPAA coding guidelines to abstract the most specific clinical information.
• Physician Collaboration: Contact physicians and clinical staff to clarify ambiguous documentation, ensuring that the final code reflects the true scope of services rendered.
• Regulatory Knowledge Maintenance: Stay current with evolving coding standards, continuing education requirements, and reimbursement policies to guarantee compliance.
• Resource Utilization: Leverage web‑based tools, coding manuals, and internal knowledge bases to provide insurers with accurate, timely information.
• Multi‑System Navigation: Accurately select patient accounts across multiple information systems, verifying billable charges and confirming patient eligibility.
• Audit Participation: Assist in internal and external audits, identifying lost charges, correcting discrepancies, and supporting continuous improvement initiatives.
• Data Gathering: Collect demographic, insurance, and encounter details from varied sources to support professional fee billing.
• Electronic Entry & Verification: Input and validate demographic data, charges, and comments within the computerized billing platform, ensuring completeness and accuracy.
• Manual Charge Entry: Perform detailed manual entry when automated feeds are unavailable, guaranteeing that every service is captured for reimbursement.
• EPIC Registration Creation: When required, generate patient registrations in EPIC, accurately documenting encounters for downstream billing processes.
• Responsive Communication: Address inquiries from provider offices and internal departments promptly, delivering professional and solution‑focused responses.

Essential Qualifications

• High school diploma or equivalent (GED).
• Fundamental understanding of medical terminology, anatomy, and basic coding concepts.
• Strong attention to detail with a commitment to data integrity.
• Excellent written and verbal communication skills, especially when interacting with clinical staff.
• Proficiency with standard office software (Microsoft Office Suite) and comfort navigating multiple computer systems.
• Ability to work independently while adhering to established timelines and quality standards.

Preferred Qualifications & Professional Development

• Certification or coursework in medical coding (e.g., CPC, CCS) or a demonstrated commitment to pursuing certification.
• Experience with electronic health record (EHR) platforms, particularly EPIC.
• Familiarity with HIPAA privacy and security regulations.
• Prior exposure to billing or revenue cycle environments, even in a support capacity.
• Demonstrated ability to learn and adapt to new coding updates (e.g., annual CPT revisions).

Core Skills & Competencies

• Analytical Acumen: Ability to interpret clinical documentation and translate it into accurate coding entries.
• Organizational Excellence: Manage multiple patient accounts simultaneously while maintaining meticulous records.
• Problem‑Solving: Identify discrepancies, resolve coding conflicts, and propose corrective actions.
• Technology Savvy: Comfortable using web‑based coding tools, EHR systems, and proprietary billing software.
• Interpersonal Skills: Build constructive relationships with physicians, coders, and internal stakeholders.
• Time Management: Prioritize tasks to meet daily and weekly productivity targets without sacrificing quality.

Career Growth & Learning Opportunities at arenaflex

arenaflex invests heavily in the professional development of its team members. As a Medical Data Entry Associate, you will have access to:

• Structured onboarding programs that cover coding fundamentals, system navigation, and compliance best practices.
• Ongoing tuition reimbursement for coding certifications (CPC, CCS) and advanced health information management courses.
• Mentorship from senior coders and revenue cycle analysts who provide real‑time feedback and career guidance.
• Opportunities to transition into specialized coding, audit, or analytics roles as you demonstrate mastery and initiative.
• Regular webinars and workshops on emerging healthcare regulations, payer policies, and technology trends.

Work Environment & Culture at arenaflex

Our culture is built on collaboration, integrity, and continuous improvement. Whether you work from a modern office hub or remotely, you will experience:

• Inclusive Atmosphere: A diverse team that values each voice and encourages open dialogue.
• Flexibility: Options for remote work, flexible scheduling, and a results‑oriented performance model.
• Recognition Programs: Quarterly awards for accuracy, speed, and teamwork, celebrating individual and collective achievements.
• Health & Wellness: Access to mental‑health resources, virtual fitness classes, and wellness stipends.
• Technology‑First Approach: State‑of‑the‑art tools that streamline data entry, reduce manual effort, and enhance job satisfaction.

Compensation, Perks & Benefits

arenaflex offers a competitive compensation package that reflects your expertise and dedication. While exact figures vary by location and experience, you can expect:

• Base salary aligned with industry standards for entry‑level medical data entry roles.
• Performance‑based bonuses tied to coding accuracy and productivity metrics.
• Comprehensive health, dental, and vision insurance plans.
• Retirement savings options with employer matching contributions.
• Paid time off, holidays, and sick leave to support work‑life balance.
• Professional development funds for certifications, conferences, and continuing education.
• Employee assistance programs and resources for career counseling.

How to Apply – Join arenaflex Today

If you are detail‑oriented, eager to learn the intricacies of medical coding, and ready to contribute to a forward‑thinking health information organization, we want to hear from you. Click the link below to submit your application and begin your journey with arenaflex.

Apply Job!

Closing Thoughts

At arenaflex, every line of data you enter helps shape the future of healthcare delivery. Your commitment to accuracy, compliance, and collaboration will empower providers to receive timely reimbursements and patients to experience seamless care. Take the next step in your career—apply now and become an essential part of our mission to deliver flawless health information solutions.