Associate Executive Specialist, Technology

Wells Fargo is seeking an Associate Executive Specialist to support the Fraud & Claims Technology and the Platform and Infrastructure Transformation, AI & Automation Enablement team. This role provides core executive administrative support, including coordinating meetings, tracking deliverables, and preparing routine reports while facilitating site coordination and employee engagement.

Responsibilities

• Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables and pulling routine reports
• Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions
• Support performance of less experienced Administrative Assistance staff and overall effectiveness of team in performing moderately complex to complex administrative tasks
• Be responsible for compiling information, preparing moderately complex reports
• Perform complex administrative, transactional, operational, or customer support tasks
• Assist with selectively referring callers, and answering questions regarding business unit policies and procedures
• Provide subject matter expertise and interpretation of administrative procedures to less experienced staff
• Provide administrative supervision and support to managers in the areas of reporting, customer or business documentation
• Interact with immediate Administrative Assistant team, functional area, and internal peers regarding routine administrative tasks
• Support more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization

Skills

• 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
• Proven ability to interact professionally and confidently with C-suite executives, senior leadership, and external clients, serving as a trusted extension of leadership
• Exceptional verbal and written communication skills, with the ability to convey information clearly, concisely, and with appropriate executive tone
• Proven track record of handling highly sensitive and confidential information with the utmost discretion, diplomacy, and sound judgment
• Highly organized with advanced ability to manage competing priorities, multitask effectively, and execute in fast-paced, deadline-driven environments
• Demonstrated ability to work independently, anticipate leadership needs, and proactively manage calendars, travel, and logistics with minimal oversight
• Strong interpersonal skills with a commitment to teamwork, fostering collaboration across all organizational levels to ensure seamless support and coverage
• Exercises sound judgment in problem solving, identifies process improvement opportunities, and consistently delivers timely, high-quality outcomes
• Advanced proficiency in Microsoft Office (including PowerPoint and Excel), along with demonstrated experience in executive calendaring, travel coordination (domestic and international), and expense management systems (e.g., Concur)
• Ability to identify and manage risks, communicate status and drive actions to resolution
• Experience utilizing AI/Copilot
• Orchestrate executive priorities and schedule, optimizing time and resource allocation while serving as a proactive advocate for the leader's goals and interests

Benefits

• Health benefits
• 401(k) Plan
• Paid time off
• Disability benefits
• Life insurance, critical illness insurance, and accident insurance
• Parental leave
• Critical caregiving leave
• Discounts and savings
• Commuter benefits
• Tuition reimbursement
• Scholarships for dependent children
• Adoption reimbursement

Company Overview