Accounts Receivable Specialist

Screenvision Media is a premier cinema, video, and media organization that focuses on powerful storytelling for brands and audiences. They are seeking an Accounts Receivable Specialist responsible for managing the billing cycle, credit, and collections, while ensuring accurate invoicing and customer relations.

Responsibilities

• Generating timely and accurate customer invoices on a weekly basis
• Approve contracts in IBMS (operating system) and set up recurring billing cycles for multiple billing periods
• Monitor theater openings/closing to ensure proper billing
• Apply payment to invoices for deposits and pre-paid contracts
• Fold and Mail invoices weekly
• Identify returns and credits
• Pre-Invoice client for deposits, contracts in full the day they are received
• Setup clients with recurring credit card terms
• Maintaining accounts receivable records to ensure aging is up to date
• Handling customer inquiries regarding bills or payments
• Foster, improve & maintain Customer Relations
• Responsible for contacting clients with past due balances
• Liaison with Sales, Operations and Billing. Departments to resolve client issues
• Maintain Accurate History of Customer Contact
• Heavy interaction with Sales Force
• Review Collection letters, Authorized credits and refund requests to assure their accuracy & completeness
• Weekly Reports for Sales Department
• Prepare, negotiate and monitor payment arrangements with past due clients
• Prepare non-paying accounts for third party collections
• Calculate, prepare & issue collection letters to delinquent clients
• Spreadsheet Preparation of Detailed Account Statement of Customer History
• Review Credit Balance Accounts
• Reconcile client accounts
• Process Suspension of delinquent clients
• Various Projects as directed by Manager
• Working with other departments to resolve billing issues or disputes

Skills

• Responsible for all aspects of the billing cycle as well as credit and collections
• Generating timely and accurate customer invoices on a weekly basis
• Approve contracts in IBMS (operating system) and set up recurring billing cycles for multiple billing periods
• Monitor theater openings/closing to ensure proper billing
• Apply payment to invoices for deposits and pre-paid contracts
• Fold and Mail invoices weekly
• Identify returns and credits
• Pre-Invoice client for deposits, contracts in full the day they are received
• Setup clients with recurring credit card terms
• Maintaining accounts receivable records to ensure aging is up to date
• Handling customer inquiries regarding bills or payments
• Foster, improve & maintain Customer Relations
• Responsible for contacting clients with past due balances
• Liaison with Sales, Operations and Billing Departments to resolve client issues
• Maintain Accurate History of Customer Contact
• Heavy interaction with Sales Force
• Review Collection letters, Authorized credits and refund requests to assure their accuracy & completeness
• Weekly Reports for Sales Department
• Prepare, negotiate and monitor payment arrangements with past due clients
• Prepare non-paying accounts for third party collections
• Calculate, prepare & issue collection letters to delinquent clients
• Spreadsheet Preparation of Detailed Account Statement of Customer History
• Review Credit Balance Accounts
• Reconcile client accounts
• Process Suspension of delinquent clients
• Various Projects as directed by Manager
• Working with other departments to resolve billing issues or disputes

Benefits

• Merit increases
• Incentive compensation [Exempt roles only]
• Paid holidays
• Paid time off
• Medical
• Dental
• Vision
• Short and long term disability benefits
• 401(k) +match
• Life insurance
• Various wellness programs

Company Overview