Legal Billing Coordinator

Foley & Lardner LLP is a great place to work because of what we do and how we do it. The Billing Coordinator is responsible for compiling, managing and executing complex attorney billing across all three law departments while ensuring accuracy and maintaining records throughout the entire billing cycle.

Responsibilities

• Coordinates and processes billing for principal billing partners to include drafting, editing and preparing pre-bills and final bills per attorney/client specifications and/or guidelines. Edits may include narratives, transfers, write-downs, write-offs, divides, and combines
• Reviews and verifies accuracy of billing and cost backup documentation, as required
• Confirms rates and any fee arrangements such as flat fee, fixed fee, billed on account (BOA), and on-demand fees, are reflected for each individual matter
• Generates and delivers client invoices in the requested format
• Manages the requirements for clients who use e-billing to ensure billing is completed timely and coordinates with the e-billing department, as appropriate
• Researches and responds to inquiries regarding billing issues and problems
• Monitors the Work In Process (WIP) and Accounts Receivable (AR) inventory for assigned attorneys
• Generates billing statements and production reports, as requested
• Ensures strict confidentiality at all times

Skills

• High school diploma or equivalent required
• Minimum of one (1) year of experience billing at an hourly rate for a timekeeper in a law or professional services firm required
• Associate's or Bachelor's degree preferred
• Experience with 3E preferred
• Proficiency with Microsoft Excel and Outlook

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