Program and Events Manager - Foundation job at Cascadia College in Bothell, WA
Title: Program and Events Manager - Foundation Location: Bothell United States Job Description: Job ID 15600 Full/Part Time Full-Time Regular/Temporary Regular
About Us
Cascadia College is seeking highly motivated individuals who are interested in being part of a small yet dynamic community, with a faculty and staff that are dedicated to meeting the needs of our intersectional, diverse students. Cascadia College is committed to creating and supporting an equitable and inclusive faculty, staff, and student population centered on dismantling systemic oppression and historic marginalization. Individual differences are celebrated in a community of learners focused on social justice, diversity, equity and inclusion. Position Overview Under the general direction of the Director of Advancement, the Program & Events Manager will play a key role in advancing the mission of the Cascadia College Foundation by managing scholarship programs and supporting high-impact events that engage donors, students, and the community. This position oversees the full lifecycle of scholarship administration, supports donor-funded programs, and supports the planning and execution of Foundation events. The ideal candidate is highly organized, detail-oriented, and collaborative, with the ability to manage multiple priorities while delivering exceptional experience for students, donors, and stakeholders. As a Program & Events Manager, it is expected that the following qualities will be demonstrated daily: a high degree of understanding and empathy for all students, faculty, staff and visitors, as well as the ability to encourage the inclusion of all voices in decision-making, promoting equity in all areas, and actively working against institutionalized norms of oppression against historically marginalized people. Employee Type: Full Time Exempt, Permanent Initial Salary: $73,872.00 (includes 5% King County Premium Pay) County Premium Pay (KCPP) Supervising Position: Director of Advancement Essential Duties Scholarship & Program Management Lead the full lifecycle of scholarship administration, managing 2 annual cycles serving 20¿80+ students per cycle. Administer and maintain the Foundation¿s scholarship platform, AwardSpring, including application setup, eligibility criteria, reviewer workflows, and reporting. Coordinate and support scholarship review committees, including volunteer recruitment, training, application assignment, and progress monitoring. Review applications for completeness and eligibility; ensure accuracy, consistency, and compliance with established criteria. Serve as the primary point of contact for student applicants, providing timely, student-centered support and guidance. Collaborate with Financial Aid to coordinate scholarship disbursement schedules and ensure compliance with institutional and donor requirements. Partner with donors and Foundation leadership to establish new scholarships and operationalize fund criteria. Support ongoing donor stewardship by tracking fund activity, coordinating annual contributions, and sharing impact updates. Maintain accurate program records and generate reports on applicant data, award distribution, and outcomes. Identify and implement process improvements to enhance efficiency, accessibility, and equity in scholarship programs. Donor-Funded Program Coordination Monitor donor-funded program budgets and expenditures to ensure alignment with donor agreements. Develop and maintain clear program documentation and materials. Evaluate program effectiveness and recommend enhancements based on data and stakeholder feedback. Events Management & Execution Help plan and execute Foundation events, including the Scholarship Reception, Pay It Forward Annual Fundraising Event, and Rosé Revival and Cool White Wines Event. Coordinate event logistics, including venue setup, catering, rentals, audiovisual needs, and accessibility considerations. Manage vendor relationships and contracts. Oversee guest registration, check-in processes, seating, and overall attendee experience Support event-day operations, including setup, volunteer coordination, troubleshooting, and execution. Recruit, train, and supervise event volunteers to ensure a seamless experience. Ensure all events align with Foundation and Cascadia College brand standards. Conduct post-event evaluations, including attendance and recommendations for improvement. Marketing & Communications Support Collaborate with the marketing team to promote scholarships and events through email, web, and social media channels. Draft and coordinate content for scholarship outreach, event promotions, and follow-up communications. Align communications with key program and event timelines to maximize engagement. Cross-Functional Collaboration Partner with campus departments, including Financial Aid, Advising, International Programs, and College & Career Foundations, to ensure effective program delivery. Support Foundation leadership and board engagement through reporting and materials preparation. Data, Systems & Administration Maintain accurate records across scholarship, donor, and event data systems, including our software, Bloomerang. Generate reports and dashboards to support decision-making and donor stewardship. Ensure compliance with institutional policies and documentation standards. Additional Responsibilities Identify opportunities to enhance programs and events in alignment with Foundation priorities. Stay current on best practices in scholarship administration, nonprofit events, and donor engagement. Support special projects and initiatives as assigned. Performs other related duties of a similar nature or level as assigned. Education & Experience Minimum Qualifications: Associate¿s degree in nonprofit management, communications, business administration, education, public administration, event management, or a related field; OR an equivalent combination of education and relevant experience. One (1) to two (2) years of experience coordinating programs, scholarships, events, fundraising activities, donor relations, student services, or related operational support. Experience managing multiple projects, timelines, and stakeholder communications in a fast-paced environment. Excellent organizational, customer service, interpersonal, and collaboration skills. Demonstrated ability to communicate effectively, both verbally and in writing, with diverse audiences including students, donors, volunteers, and community partners. Demonstrated commitment to diversity, equity, and inclusion, and the ability to support a multicultural workplace and educational environment. Preferred Qualifications: Bachelor¿s degree in nonprofit management, communications, business administration, education, public administration, event management, or a related field. Experience working with databases, CRM systems, scholarship platforms, or other data management systems with a high degree of accuracy and attention to detail. Experience working with donor management or fundraising platforms such as Bloomerang, AwardSpring, or similar systems. Experience working in a nonprofit, higher education, foundation, or advancement environment. Experience developing marketing, outreach, or promotional communications for programs, scholarships, or events. Ability to communicate effectively, both verbally and in writing, in a language in addition to English. Knowledge of: Scholarship administration, donor stewardship, nonprofit operations, and event coordination principles and practices. Customer service practices and the ability to provide responsive, student-centered, and donor-focused support. Skill in: Organizing and managing multiple projects, timelines, events, and competing priorities with strong attention to detail. Using databases, CRM systems, scholarship management platforms, and Microsoft Office applications with accuracy and efficiency. Strong organizational skills with the ability to prioritize tasks, manage competing deadlines, and coordinate multiple projects and events simultaneously in a fast-paced environment. All levels of English communication (written and orally); communication in a second language highly desired. Ability to: Ability to successfully work with individuals with diverse backgrounds including, but not limited to prior education history, future education goals, English proficiency, race, color, religion, sex and/or gender (including expression), sexual orientation, national origin, age, backgrounds, abilities, and national origin. Support and promote diversity, equity and inclusion in the work and educational environment The ability to multitask in fast-paced environments. Communicate effectively, both verbally and in writing, with diverse audiences including students, donors, volunteers, community partners, and campus stakeholders. Establish and maintain collaborative and professional working relationships across departments and with external partners. Ability to analyze information, maintain accurate records, and prepare reports and program documentation. Ability to work independently while also contributing effectively as part of a collaborative team environment. Exercise discretion, professionalism, and sound judgment when handling sensitive or confidential information. Develop and maintain organized systems, workflows, and documentation to support efficient program and event operations. Physical Work Environment Semi-Sedentary Work: Involves staying in a stationary position to a significant degree. Jobs are sedentary if moving is required only occasionally and all other sedentary criteria are met. The College is currently in hybrid operations, with many assignments completed in an online environment during this time. Full-time employees are expected to be on-campus at least three (3) days per week with the option to work remotely for the remainder of their working days. This position will perform work in a standard office setting, use standard office equipment and physically attend meetings both on and off campus and requires the ability to communicate in person or through appropriate means. Positions in this class typically require operating a computer, communicating, observing, and repetitive motions. This position involves exerting between 10-30 pounds of force occasionally and/or a negligible amount of force frequently to transport, put, install, remove, or otherwise move objects, with or without reasonable accommodation. Condition of Employment As an institution that upholds the value of diversity, equity and inclusion of every individual, Cascadia College expects its employees to embody and promote these values. Both current and prospective employees of the College are encouraged to seek deeper understanding in these areas as part of professional growth. Cascadia College maintains a drug-free work and learning environment and prohibits smoking in all college buildings and state-owned vehicles.
Benefits
Cascadia College offers comprehensive Benefits packages to support you and your family in a variety of ways. All eligible employees, retirees, and their dependents are offered: medical, dental, and vision plan options; life insurance; long-term disability insurance; medical and dependent care reimbursement accounts; leave programs; employee assistance programs; tuition waiver; optional credit union participation; optional home/auto insurance, and retirement planning. To learn more about the benefits offered here, please click on the Employee Benefits tab located on our Jobs at Cascadia webpage or click here: https://www.cascadia.edu/about/jobs/default.aspx Campus Safety In recognition of the Jeanne Clery Act, information on our campus safety can be found at www.uwb.edu/safety. Cascadia Commitment Cascadia College is committed to creating and supporting a diverse faculty, staff and student population. Individual differences are celebrated in a community of learners focused on diversity, equity and inclusion. Cascadia does not discriminate on the basis of race, color, religion/creed, sex/gender, sexual orientation, national origin, citizenship or immigration status, age, genetic information, marital or honorably discharged veteran or military status, or the presence of any sensory, mental or physical disability, and is prohibited from discrimination in such a manner by college policy and state and federal law. Persons with disabilities needing assistance in the application process may make request to the Human Resources Office by calling Apply To This Job