School Events Coordinator, Part Time, Contract
Job Description:
- Maintain a comprehensive, forward-looking events calendar for both the Middle and High School in coordination with leadership
- Proactively identify upcoming events and flag them to the relevant leadership teams well in advance
- Help ensure all events are on the radar of faculty and students with appropriate lead time for preparation
- Track deadlines, deliverables, and action items for each event from planning through execution, keeping leadership informed throughout
- Create polished slide decks for event briefings, planning sessions, and leadership review meetings
- Draft and send calendar invites to relevant stakeholders for all scheduled events
- Organize and maintain a centralized repository of event materials for easy team access
- Prepare agendas and recap notes for events-related meetings
- Support students and faculty in creating and managing Schoolspace events for major milestones such as prom and homecoming
- Serve as a helpful point of contact for event logistics questions from students and staff, escalating to leadership as needed
- Help coordinate volunteer or participant sign-ups and RSVPs as needed
- Attend regular check-ins with Middle and High School leadership teams to align on upcoming events and priorities
- Present event timelines and slide decks for leadership review and feedback
- Follow up on action items and decisions from leadership meetings promptly
Requirements:
- Exceptional organizational skills and strong attention to detail
- Clear written communication skills — comfortable writing for both student and faculty audiences
- Proficiency with Google Workspace (Docs, Slides, Calendar, Sheets)
- Comfortable working independently in a fully remote environment while staying closely connected to a team
- Ability to plan, anticipate needs, and take initiative without being prompted
- Reliable, responsive, and consistent in meeting deadlines
- Prior experience in event planning, student government, or a school or office administrative role
- Familiarity with virtual school platforms or learning management systems
- Experience creating presentations for professional or academic audiences
- Genuine interest in education, school culture, or community building
Benefits:
- Flexible work arrangements
- Professional development opportunities
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