AP-AR & Payroll Specialist
Position Overview We’re seeking a detail-oriented and organized AP / AR & Payroll Specialist to support accounting and financial operations for construction industry clients. This role is responsible for managing accounts payable, accounts receivable, payroll processing, and project-based financial tracking in a high-volume environment. The ideal candidate is proactive, dependable, and comfortable handling multiple priorities across ongoing projects. Job Details Work Setup: Work-from-home Schedule: Tuesday to Saturday, 12am to 9am (Manila Time) Holidays: Follows PH Holidays
Key Responsibilities
Accounts Payable (AP)
- Process high volume vendor invoices, material bills, and subcontractor payments
- Match invoices to purchase orders and job cost codes
- Track lien releases and compliance documentation
- Maintain vendor records and resolve discrepancies
Accounts Receivable (AR)
- Generate and track client invoices, progress billings, and change orders
- Follow up on outstanding payments and maintain aging reports
- Coordinate with project managers and internal teams regarding billing accuracy
Payroll
- Process bi-monthly payroll for field crews and office staff
- Track job hours, labor allocation, and overtime
- Handle certified payroll and prevailing wage reporting, if applicable
General Accounting Support
- Assist with job costing and project financial tracking
- Support month-end close and reporting processes
- Maintain organized financial records and supporting documentation
Qualifications
- 2–5 years of AP/AR and payroll experience (construction industry strongly preferred)
- Familiarity with job costing and project-based accounting
- Experience with QuickBooks Online or similar accounting software
- Strong Excel and/or Google Sheets skills
- Ability to manage high transaction volume with accuracy
- Strong communication and organizational skills
Preferred Qualifications
- Experience with construction software such as Buildertrend, Textura, or similar platforms
- Knowledge of certified payroll and prevailing wage requirements
- Experience supporting multiple concurrent projects
Key Skills/proficiency: Experience in AP/AR and Payroll process Experience with QuickBooks Online or similar accounting software Proficient in MS excel and/or google sheet Experience in General Accounting support Nice to have qualifications: Experience with construction software such as Buildertrend, Textura, or similar platforms Knowledge of certified payroll and prevailing wage requirement Apply To This Job